Our Client supports and has the mission of making sure that children in the community can be useful people for our society.
This position is responsible for providing fiscal functions to NFP students, staff, stakeholders and the public. Responsible for interfacing with outsourced back office operations vendor on all day to day financial transactions including Accounts Payable, Accounts Receivable, General Ledger, Bank Reconciliations, payroll for staff and students, preparation of monthly grant tracking and invoicing. The Finance Assistant will also be responsible for some HR functions, researching all purchase requisitions and maintaining office supplies for the building. This position is a full-time, non-exempt position.
Qualifications and Experience: Bachelor’s degree or equivalent combination of education and experience preferred. Experience working with QuickBooks Pro Nonprofit Edition and Microsoft 365 cloud based systems.
Role and Responsibilities
§ Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers. Answer telephones, direct calls, and take messages as needed.
§ Maintains and update filing, inventory, mailing, and database systems, either manually or using a computer.
§ Collects, counts, and disburses money, provides basic bookkeeping, and completes banking transactions.
§ Communicates with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints.
§ Completes and mails bills, contracts, policies, invoices, or checks.
§ Opens, sorts, and routes incoming financial mail, answers correspondence, and prepares outgoing mail.
§ Processes and prepares documents, such as business or government forms and expense reports.
§ Computes, records, and proofreads data and other information, such as records or reports.
§ Type, format, proofread, and edit correspondence and other documents used to conduct financial business.
§ Conduct periodic reviews of program files, financial records, contracts and agreements for compliancy.
§ Conducts on boarding and orientation of new staff.
§ Handles basic HR functions and employee records.
§ Review files, records, and other documents to obtain information to respond to requests.
§ Deliver messages and run errands.
§ Inventory and order materials, supplies, and services.
§ Train other staff members to perform purchase or finance activities.
§ Count, weigh, measure, or organize materials.
§ Documenting/Recording Information
§ Performing Administrative Activities
§ Evaluating Information to Determine Compliance with Standards
§ Interpreting the Meaning of Information for Others
§ Thinking Creatively
§ Analyzing Data or Information
§ Performing General Physical Activities
§ Assists in the procurement of items needed to purchase for all programs.
§ Participate in program activities with program participants and other staff. This includes attending school functions, service projects and special trips.
§ Connect, communicate and direct program participants and assist them in meeting program goals.
§ Work collaboratively with the staff team to address concerns, celebrate excellence and strategically plan by attending meetings, trainings and opportunities for skill development.
§ Make all necessary and reasonable precautions to protect students, equipment, materials, and facilities.
§ Apply appropriate consequences for inappropriate student behavior and rewards for student excellence.
§ Build meaningful, productive relationships with students.
• Exceptional organizational skills
• Close attention to detail and ability to plan ahead and meet strict timelines
• Ability to work under pressure
• Strong administrative and clerical skills
• Self- motivated and ability to adapt quickly
• Interpersonal skills with excellent written and verbal communication
• Positive, collaborative team playerThe post Controller first appeared on Illinois Talents.